Submission Guidelines

Being published in NOVAinsider is easy, provided you adhere to the guidelines below! NOVA faculty and staff may submit stories and photos by email to novainsider@nvcc.edu.

Deadline:
All story submissions and photos are due no later than 5:00 p.m. on Monday prior to the publication date.

SUMMER 2018 PRODUCTION SCHEDULE:

Story/Photo Submission DEADLINE Publication DATE
June 4 June 11
June 18 June 25
July 9 July 16
July 23 July 30
August 6 August 13

Deadline When the College Is Closed on a Monday – If the College is closed on a Monday due to a holiday or inclement weather, contributors have until noon on Tuesday (the next day) prior to the publication date to submit their stories and photos. If inclement weather causes the College to be closed beyond Monday in a given week, the edition will be published at the earliest possible date and the submission deadline will be noon on the day the College re-opens.

Content Guidelines:
Please send short, unformatted stories either in the body of your email or attached to an MS Word doc. Stories must be 250 to 1,000 words. Do not include formatted content CAPITALIZED, bold, italicized or underlined, bulleted or in columns. Stories should pertain to NOVA, its programs and/or employees. NOVAinsider is unable to print opinion pieces, poetry or items that have no relevance to the College.

Story headlines must be no longer than six words, per Google metrics.

Contributors must include the correct names, title(s) and campus affiliation(s) for people referenced in their stories — AL (Alexandria Campus), AN (Annandale Campus), LO (Loudoun Campus), MA (Manassas Campus), MEC (Medical Education Campus), WO (Woodbridge Campus) or CS (College Staff).

Editing
As stated above, stories must be 250 to 1,000 words in length. All submissions are considered and subject to editing for length and clarity. Due to space, not all submissions will appear in the edition.

Content Revisions
NOVAinsider is a live publication. Only errors in content or typographical errors will be considered for update. Since requested revisions are completed live, you can only submit changes/revisions to novainsider@nvcc.edu up until 11:00 a.m. the next business day after the Monday publish.

Copyrighted Material
Do not submit material that has been printed elsewhere unless you have written permission to use the copyrighted content.

Comments
We welcome all comments in the boxes below each story offering congratulations to someone, asking a question, etc. All comments received are reviewed by a moderator first in an effort to prevent spam messages from getting through.

Photo Guidelines:

  • All photo must be at least 1024 x 768 pixels in size / horizontal rectangular shape. Photos that are “grainy” or low resolution will not be used. 
  • All photos must include a caption stating the names of the people in the photo and describing what is happening in the photo.
  • All photos must be submitted as attachments in .jpg, .png, or .psd format; DO NOT embed photos in your MS Word document or in your email.
  • Please do not submit more than three photos per story. 
  • Only submit photos that you have the rights and/or ownership to use.

All contributors should review and adhere to NOVA’s policies and procedures regarding photographs and media prior to submitting to NOVAinsider. The Photographs or Videos of Students section of the NOVA website states: “The official Release Agreement form must be signed by any student participating in a video or photo shoot produced by NOVA or specifically for NOVA. If the person being photographed is a minor, a parent or guardian must sign the form. Signed forms must be sent to the Public Information Office stating the reason why the photo(s) and/or video(s) were produced, along with contact information in case additional information is needed. An exception to this policy is when photographs are taken of students or groups of students in common areas such as lounges and outdoor areas. These photos may be used by the College for release to the media or for reproduction in NOVA publications. This policy is documented in detail in the Student Handbook.”

A parent must sign a Release Agreement for any photo(s) that include children under the age of 18 (in which their child(ren) are clearly visible in a photo), even if it is the child of a NOVA employee. Please make sure to confirm in your submission that the signed release was submitted to the Public Information Office. NOVAinsider staff reserve the right not to publish any photo and/or graphic that does not meet the College’s standards.

Videos:
No video submissions will be accepted at this time.

How to Submit Stories and Photos:
Email your article(s) and photo(s) to novainsider@nvcc.edu.

Do Not Send flyers or unedited articles. It is important that contributors check the details and accuracy of their articles before submitting them to NOVAinsider.

Please Note: We do not publish poetry, opinion pieces, flyers or material not sponsored or co-sponsored by NOVA and/or the Virginia Community College System (VCCS).